Add New Contract

To add a new contract, there are three methods available, each leading to the new contract form where necessary information must be filled out.

From Property Management

From the property management section, each property is listed with comprehensive details such as the address, number of contracts, units, rented units, and available units. By clicking on the dropdown arrow as illustrated below,

a dropdown list of units related to the property, along with their full details, is displayed. After selecting the available units for renting and clicking on CREATE CONTRACT button at the bottom of the unit dropdown list, the merchant will be redirected to the new contract form.

From Tenant Raw

Within the tenants raw, merchants can easily click on the three dots beside the tenant's name and select the New Contract option. Subsequently, the merchant will be redirected to the new contract form.

From Tenant and Contract Management

Merchants can create a new contract by navigating to the Tenant and Contract Management. By clicking the Add Contract button, they are redirected to the new contract form.

Creating from the property list is the most recommended method, as it provides the merchant with all the necessary information about the property and available units.

New Contract Form

After following one of the three aforementioned methods to create a new contract, the merchant is mandated to input the following information.

• Tenant Name:

  Name of the tenant associated with the contract.

• Property Name:

  Name of the property related to the contract.

• "ADD UNIT":

  Clicking on will prompt the merchant to input the following unit information:

  • Unit Number: Identification number or code for the unit.

  • Unit Type: Type of unit (e.g., apartment, office, etc.). Automatically filled after choosing unit number.

  • Amount: Rent amount for the unit. Automatically filled after selecting unit number.

• Payment Period:

  Frequency of rent payments (Options: Monthly, Quarterly, Semi-annually, Annually).

• Contract Start Date:

  Start date of the contract.

• Payment Start Date:

  Start date for rent payments.

The difference between the contract start date and the payment start date is considered the grace period.

• Contract End Date:

  End date of the contract.

• Amount:

  Rent amount for the unit, automatically calculated based on the payment period and the Price defined for the unit(s), Merchant can modify it if necessary.
• Original Contract Amount:

  The maximum amount that the merchant can request the customer to pay within each phase of payment.

• Number of invoices for advanced payment:

  The total number of invoices issued for advance rent payments, marked as paid during the contracting process. By clicking on the second tab, the advance payment invoices can be accessed.

  
• Insurance Amount:

  Amount of insurance associated with the unit.

• Contract Reference:

  Reference number or code for the contract.

• Suspended:

  Indicates if the contract is suspended (Check or Uncheck).

  • When checked:

    • All generated invoices related to this contract are suspended; no payment links will be created for these invoices.

    • Tenants will not be able to pay these invoices online; payment must be coordinated through legal proceedings.

    Merchants can suspend or unsuspend any invoice at any time. To do this, navigate to the Tenant and Contract Management section, select the appropriate tenant and contract, and use the dropdown arrow at the end of the contract row to toggle the suspend option.

• Upload Contract:

  Option to upload the contract document.

• Payment Methods:

  Payment methods accepted for rent payment (Options: Cash, Cheque, Bank Transfer, Payment Link, POS (Debit or Credit).

To exclude the "Payment Link" option from the payment methods, simply uncheck it from the available options.

Ottu empowers merchants to easily perform various actions on contracts. For more information, please refer to the Contract Actions section.