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  1. USER GUIDE
  2. Real Estate
  3. Regular Activities
  4. Tenant and Contract Management
  5. Contract Management

Add New Contract

PreviousContract ManagementNextContract Action

Last updated 4 months ago

To add a new contract, there are three methods available, each leading to the where necessary information must be filled out.

From the section, each property is listed with comprehensive details such as the address, number of contracts, units, rented units, and available units. By clicking on the dropdown arrow as illustrated below,

New Contract Form

After following one of the three aforementioned methods to create a new contract, the merchant is mandated to input the following information.

  • Tenant Name:

    Name of the tenant associated with the contract.

  • Property Name:

    Name of the property related to the contract.

  • "ADD UNIT":

    Clicking on will prompt the merchant to input the following unit information:

    • Unit Number: Identification number or code for the unit.

    • Unit Type: Type of unit (e.g., apartment, office, etc.). Automatically filled after choosing unit number.

    • Amount: Rent amount for the unit. Automatically filled after selecting unit number.

  • Payment Period:

    Frequency of rent payments (Options: Monthly, Quarterly, Semi-annually, Annually).

  • Contract Start Date:

    Start date of the contract.

  • Payment Start Date:

    Start date for rent payments.

The difference between the contract start date and the payment start date is considered the grace period.

  • Contract End Date:

    End date of the contract.

  • Amount:

  • Original Contract Amount:

  • Number of invoices for advanced payment:

    The total number of invoices issued for advance rent payments, marked as paid during the contracting process. By clicking on the second tab, the advance payment invoices can be accessed.

  • Insurance Amount:

    Amount of insurance associated with the unit.

  • Contract Reference:

    Reference number or code for the contract.

  • Suspended:

    Indicates if the contract is suspended (Check or Uncheck).

    • When checked:

      • Tenants will not be able to pay these invoices online; payment must be coordinated through legal proceedings.

  • Upload Contract:

    Option to upload the contract document.

  • Payment Methods:

    Payment methods accepted for rent payment (Options: Cash, Cheque, Bank Transfer, Payment Link, POS (Debit or Credit).

To exclude the "Payment Link" option from the payment methods, simply uncheck it from the available options.

a dropdown list of units related to the property, along with their full details, is displayed. After selecting the available units for renting and clicking on CREATE CONTRACT button at the bottom of the unit dropdown list, the merchant will be redirected to the .

Within the , merchants can easily click on the three dots beside the tenant's name and select the New Contract option. Subsequently, the merchant will be redirected to the .

Merchants can create a new contract by navigating to the . By clicking the Add Contract button, they are redirected to the

Creating from the is the most recommended method, as it provides the merchant with all the necessary information about the property and available units.

Rent amount for the unit, automatically calculated based on the and the Price defined for the , Merchant can modify it if necessary.

The maximum amount that the merchant can request the customer to pay within each of payment.

All related to this contract are suspended; no payment links will be created for these invoices.

Merchants can suspend or unsuspend any invoice at any time. To do this, navigate to the , select the appropriate tenant and contract, and use the dropdown arrow at the end of the contract row to toggle the suspend option.

Ottu empowers merchants to easily perform various actions on contracts. For more information, please refer to the section.

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Contract Actions