# Add New Contract

To add a new contract, there are three methods available, each leading to the [new contract form](#new-contract-form) where necessary information must be filled out.

### [**From Property Management** ](#from-property-management)

From the [property management](https://docs.ottu.com/user-guide/real-estate/regular-activities/property-management) section, each property is listed with comprehensive details such as the address, number of contracts, units, rented units, and available units. By clicking on the dropdown arrow as illustrated below,<br>

<figure><img src="https://2847651520-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FiUKrMb9zLt5ZzGPUYDsK%2Fuploads%2FVlKHqZAQPJYd5fto5hYH%2Fimage.png?alt=media&#x26;token=480477cb-8c0f-49bc-b8d1-adf83748f137" alt=""><figcaption></figcaption></figure>

a dropdown list of units related to the property, along with their full details, is displayed. After selecting the available units for renting and clicking on **CREATE CONTRACT** button at the bottom of the unit dropdown list, the merchant will be redirected to the [new contract form](#new-contract-form).<br>

<figure><img src="https://2847651520-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FiUKrMb9zLt5ZzGPUYDsK%2Fuploads%2FM3I1Ht4zZBXI4o0vKRjS%2Fimage.png?alt=media&#x26;token=420243ae-f23c-48fb-8fb8-f02e726991b3" alt=""><figcaption></figcaption></figure>

### [**From Tenant Raw**](#from-tenant-raw)&#x20;

Within the [tenants raw](https://docs.ottu.com/user-guide/real-estate/regular-activities/tenant-and-contract-dashboard#tenants-row), merchants can easily click on the three dots beside the tenant's name and select the **New Contract** option. Subsequently, the merchant will be redirected to the [new contract form](#new-contract-form).<br>

<figure><img src="https://2847651520-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FiUKrMb9zLt5ZzGPUYDsK%2Fuploads%2F306HopDqEIR9bWGuyB9j%2Fimage.png?alt=media&#x26;token=e85f2751-b456-4d8a-9433-b343a14b6537" alt=""><figcaption></figcaption></figure>

### [**From Tenant and Contract Management**](#from-tenant-and-contract-management)

Merchants can create a new contract by navigating to the [Tenant and Contract Management](https://docs.ottu.com/user-guide/real-estate/regular-activities/tenant-and-contract-management). By clicking the **Add Contract** button, they are redirected to the [new contract form.](#new-contract-form)&#x20;

<figure><img src="https://2847651520-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FiUKrMb9zLt5ZzGPUYDsK%2Fuploads%2FsQfeHvu8NQ1ioTu8Wcuc%2Fimage.png?alt=media&#x26;token=5d606f36-fa96-487d-b96d-8e0b0ed5f4d5" alt=""><figcaption></figcaption></figure>

{% hint style="info" %}
Creating from the [property list](#from-property-management) is the most recommended method, as it provides the merchant with all the necessary information about the property and available units.
{% endhint %}

#### New Contract Form

After following one of the three aforementioned methods to create a new contract, the merchant is mandated to input the following information.

* #### **Tenant Name:**&#x20;

  Name of the tenant associated with the contract.
* #### **Property Name:**&#x20;

  Name of the property related to the contract.
* #### **"ADD UNIT":**&#x20;

  Clicking on will prompt the merchant to input the following unit information:

  * **Unit Number:** Identification number or code for the unit.
  * **Unit Type:** Type of unit (e.g., apartment, office, etc.). Automatically filled after choosing unit number.
  * **Amount:** Rent amount for the unit. Automatically filled after selecting unit number.
* #### **Payment Period:**&#x20;

  Frequency of rent payments (Options: Monthly, Quarterly, Semi-annually, Annually).
* #### **Contract Start Date:**&#x20;

  Start date of the contract.
* #### **Payment Start Date:**&#x20;

  Start date for rent payments.

{% hint style="info" %}
The difference between the contract start date and the payment start date is considered the grace period.
{% endhint %}

* #### **Contract End Date:**&#x20;

  End date of the contract.
* #### **Amount:**&#x20;

  Rent amount for the unit, automatically calculated based on the [payment period](#payment-period) and the Price defined for the [unit(s)](https://docs.ottu.com/user-guide/real-estate/property-management#unit-details), Merchant can modify it if necessary.
* #### **Original Contract Amount:**

  The maximum amount that the merchant can request the customer to pay within each [phase](#payment-period) of payment.
* #### **Number of invoices for advanced payment:**&#x20;

  The total number of invoices issued for advance rent payments, marked as paid during the contracting process. By clicking on the second tab, the advance payment invoices can be accessed.<br>

  <figure><img src="https://2847651520-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FiUKrMb9zLt5ZzGPUYDsK%2Fuploads%2Fqz64E91eFCi2C8BbG9tL%2FAdvance%20Inovices%20while%20Contracting.png?alt=media&#x26;token=6a0dc44a-2f9b-4c48-8bde-a4c207f6ab8b" alt=""><figcaption></figcaption></figure>
* #### **Insurance Amount:**&#x20;

  Amount of insurance associated with the unit.
* #### **Contract Reference:**&#x20;

  Reference number or code for the contract.
* #### **Suspended:**&#x20;

  Indicates if the contract is suspended (Check or Uncheck).

  * When checked:

    * All [generated invoices](https://docs.ottu.com/user-guide/real-estate/regular-activities/generate-invoice) related to this contract are suspended; no payment links will be created for these invoices.
    * Tenants will not be able to pay these invoices online; payment must be coordinated through legal proceedings.

    Merchants can suspend or unsuspend any invoice at any time. To do this, navigate to the [Tenant and Contract Management section](https://docs.ottu.com/user-guide/real-estate/regular-activities/tenant-and-contract-management/tenant-and-contract-dashboard), select the appropriate tenant and contract, and use the dropdown arrow at the end of the contract row to toggle the suspend option.
* #### **Upload Contract:**&#x20;

  Option to upload the contract document.
* #### **Payment Methods:**&#x20;

  Payment methods accepted for rent payment (Options: Cash, Cheque, Bank Transfer, Payment Link, POS (Debit or Credit).

{% hint style="info" %}
To exclude the "Payment Link" option from the payment methods, simply uncheck it from the available options.
{% endhint %}

<figure><img src="https://2847651520-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FiUKrMb9zLt5ZzGPUYDsK%2Fuploads%2FdfFYbF0rcH7kEz5HZiL3%2Fimage.png?alt=media&#x26;token=fe5c9c49-3e3d-4bf1-b889-1326e3ec4f04" alt=""><figcaption></figcaption></figure>

{% hint style="info" %}
Ottu empowers merchants to easily perform various actions on contracts. For more information, please refer to the [Contract Actions](https://docs.ottu.com/user-guide/real-estate/regular-activities/tenant-and-contract-dashboard#contract-actions) section.
{% endhint %}